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End of Month Owners Reports
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Based of years of experience with financial instructions, publicly held companies and top ten accounting firms PPHG has overtime developed comprehensive reporting methods designed to keep the owner totally informed on the financial and operational status of each asset. On or before the 20th of each month, the owner receives a bound book detailing the following:
• Narrative on property performance
• Complete Detailed Profit & Loss Statement
• Monthly and Year-to-date Actual Expenses vs. Budget
• Copies of all Monthly Bank Statements
• Un-audited Balance Sheet
• Vendor Check Summary
• Monthly Check Resister
• Preventive Maintenance Schedules and Results
• Capital Expense Activities
• Smith Travel Reports "STAR" Reports
Over the years we have found providing owners with full and accurate accounting of all aspects of hotel operations creates a level of confidence regarding their asset. This process translates into a sense of security enhancing the owner management relationship. Since inception of the company we have and continue to have positive feedback from our ownership groups on our reporting techniques.
| Detailed List of Contents |
Monthly Summary of Operations
• Statistics
• Management Discussion & Analysis
• Quality Standing
• Actual Vs. Budget
• Variance Explanations
• Improvements to Property
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Monthly Bank Statements
• Business Regular Checking
• Business IDA
• General Manager's Account
• Miscellaneous Accounts
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Smith Travel Research Monthly Star Reports
• Monthly Performance at a Glance
• Property vs. Competitive Set
• Property vs. Competitive Set & Industry Segments
• Trend Report
• Response Report
• Daily Data for the Month
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Monthly Financial Statements
• Statement of Revenue & Expenses
• Statement of Administrative Expenses
• Statement of Sales & Marketing
• Statement of Utilities Expense
• Statement of Repairs and Maintenance Expenses
• Statement of Management Fees
• Statement of Capital Expense
• Statement of Franchise Fees
• Balance Sheet
• Liability and Shareholder’s Equity
• Trial Balance
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Monthly Preventive Maintenance
• Description of Hotel Room by Numbe
• Dates of Preventive Maintenance Service
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Monthly Check Register
• A/P Check Register Report
• Vendor Summary Report
• Bank Withdrawal Status Report
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Proposed Repair, Maintenance & Capital Improvements
• List of Items/Descriptions
• Project Assignment Numbers
• Vendor for Services
• Accounting Code GL Number
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• Commencement Date
• End Date
• Total Estimated Cost
• Dollar Amount Spent to Date
• Remaining Funding to Complete
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